Privacy Policy

Last Updated: September 29, 2026

1. About PRAJAYA Foundation

PRAJAYA Foundation is a public charitable trust and non-profit organisation based in Chennai, Tamil Nadu, India.

The Foundation works towards education, health, fitness, leadership development, social responsibility, environmental sustainability, humanitarian service and community development.

2. Information We May Collect

Depending on how you interact with our Website, we may collect information such as your name, email address, telephone/mobile number where requested, location or address where voluntarily provided, volunteer or programme-related information, your message, enquiry, suggestion or feedback, and other information that you voluntarily provide.

We may also collect technical information such as IP address, browser type, device type, operating system, approximate location derived from technical information, pages visited, date and time of access, referring website, Website interaction information, technical logs and security-related information.

3. Cookies and Similar Technologies

The Website may use cookies or similar technologies to support website functionality, security, analytics and user experience.

Cookies may help us understand how visitors interact with the Website and improve its performance.

Depending on the technologies implemented on the Website, cookies may include essential, functional, analytics, performance and third-party cookies.

You can configure your browser to reject or delete cookies. However, disabling certain cookies may affect Website functionality.

4. How We Use Personal Information

We may use personal information for legitimate organisational purposes, including responding to enquiries; responding to suggestions and feedback; processing volunteer expressions of interest; communicating with volunteers and programme participants; managing events and activities; providing information about programmes; maintaining organisational records; improving our Website and services; understanding Website usage; preventing fraud and misuse; protecting Website security; complying with legal obligations; responding to lawful requests; and supporting charitable and community activities.

5. Legal Basis for Processing

Where applicable, personal information may be processed based on your consent, your request for information or participation, legitimate organisational purposes, compliance with legal obligations, protection of rights, safety and security, or other lawful grounds available under applicable law.

6. Volunteer Information

If you express an interest in volunteering with PRAJAYA Foundation, information you provide may be used to review your volunteer interest, contact you regarding opportunities, understand your skills and areas of interest, coordinate programmes and activities, conduct appropriate screening where required, meet safeguarding requirements, and maintain volunteer records.

7. Event and Programme Information

If you register for or participate in a PRAJAYA Foundation programme or event, we may collect information necessary to organise and administer that activity. Specific programmes may have additional privacy or consent requirements.

8. Photographs and Videos

PRAJAYA Foundation may photograph or record activities, events, programmes and community initiatives for documentation, awareness, reporting and organisational communication.

Where required, appropriate consent may be obtained before using identifiable photographs or recordings.

9. Children's Personal Information

PRAJAYA Foundation may undertake activities involving children. We recognise the importance of protecting children's privacy and safety.

We will seek to handle children's personal information responsibly and in accordance with applicable law and safeguarding requirements. Where consent is required from a parent or legal guardian, we will seek such consent through appropriate processes.

10. Sensitive Personal Information

Please do not submit sensitive personal information through general contact or suggestion forms unless specifically requested through an appropriate and secure process.

Sensitive information may include information relating to health, financial information, identity documents, passwords, payment credentials or other highly confidential information.

11. Donations and Payment Information

Where online donations or payments are available, transactions may be processed through third-party payment providers.

Payment service providers may collect and process payment information in accordance with their own privacy policies and terms.

PRAJAYA Foundation does not request users to send payment-card numbers, CVV numbers, passwords or banking credentials through ordinary email or website enquiry forms.

12. Sharing of Personal Information

We do not sell personal information to third parties.

We may share information where reasonably necessary with service providers supporting Website operations; Website hosting providers; form and communication service providers; analytics or technology providers; payment processors, where applicable; event or programme partners, where necessary; professional advisers; government authorities or law-enforcement agencies where legally required; and other parties where disclosure is authorised by you or permitted by applicable law.

13. Third-Party Websites

The Website may contain links to external websites, social media platforms or third-party services. This Privacy Policy does not apply to websites operated by third parties. We encourage you to review the privacy policy of every external website you visit.

14. Social Media

PRAJAYA Foundation may maintain or use social media platforms for communication, awareness and community engagement. Interactions with our social media accounts may be subject to the privacy policies and terms of the respective platforms.

15. Data Security

We take reasonable administrative, technical and organisational measures to protect personal information against unauthorised access, unauthorised disclosure, accidental loss, destruction, misuse and alteration.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

16. Data Retention

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including responding to enquiries, managing volunteer relationships, administering programmes, maintaining organisational records, meeting legal or regulatory requirements, resolving disputes, and protecting our rights and interests.

17. Your Privacy Rights

Subject to applicable law, you may have rights relating to your personal information, including requesting access, correction, deletion where legally permissible, withdrawal of consent where processing is based on consent, raising a concern regarding our handling of personal information, and requesting information about how your data is being used.

Certain rights may be subject to legal limitations or exceptions.

18. Withdrawal of Consent

Where we process personal information based on your consent, you may withdraw that consent by contacting us.

Withdrawal of consent will not affect the lawfulness of processing carried out before the withdrawal.

19. Communications

If you provide your contact information, we may contact you regarding your enquiry, volunteer opportunities, event participation, programme-related matters, organisational updates and other communications relevant to your interaction with PRAJAYA Foundation.

Where applicable, you may request to stop receiving non-essential communications.

20. Data Breach and Security Incidents

If PRAJAYA Foundation becomes aware of a personal data security incident that requires notification under applicable law, we will take appropriate steps in accordance with the applicable legal and regulatory requirements.

21. International Data Transfers

Some technology or service providers used by the Website may process information on servers located outside India.

Where personal information is transferred or processed internationally, we will take reasonable steps to ensure that such processing is carried out in accordance with applicable legal requirements.

22. Changes to This Privacy Policy

PRAJAYA Foundation may update this Privacy Policy from time to time to reflect changes to our Website, activities, technology, legal requirements or privacy practices.

The revised Privacy Policy will be published on this page with an updated “Last Updated” date.

23. Contact and Privacy Enquiries

PRAJAYA Foundation
No. 13, 2nd Cross Street, Pillaiyar Koil (Extn), Nesapakkam, West K.K Nagar, Chennai, Tamil Nadu, India – 600 078
Phone: +91 96558 11133
Email: info@prajayafoundation.org

Please include sufficient information to help us understand and respond to your request.

24. Consent

By using the Website and voluntarily providing personal information, you acknowledge that you have read this Privacy Policy and understand how your information may be handled as described above, subject to applicable law.